How to Unhide Rows in Excel: A Comprehensive Guide


Nothing can be more frustrating than when important rows are hidden in an Excel spreadsheet. Whether it’s an accidental keystroke or an essential formula gone awry, hidden rows can be a major headache and a significant time-waster. But luckily, the solution is simple and straightforward, and we’re here to guide you through it. This article is intended for Excel users who have encountered hidden rows and need to unhide them to continue their work.

Step-by-Step Guide

Here we will explain how to unhide rows in Excel using the ribbon menu. Follow these simple steps:

  1. Select the rows above and below the hidden rows.
  2. Right-click on the rows and select “Unhide” from the pop-up menu.

If you’re still facing problems figuring this out, we’ve included a step-by-step visual guide to help you unhide rows in Excel.

Using the Ribbon Menu to Unhide Rows in Excel

Step 1: Select the rows around the hidden rows.

step 1

Step 2: Right-click on the rows and select “Unhide” from the pop-up menu.

step 2

Once you’ve followed these two simple steps, the hidden row should appear in your spreadsheets without any issues.

Tips and Troubleshooting Advice

If you still cannot unhide rows in Excel, try the “Go To” special function to select the hidden rows.

If hiding rows does not solve your Excel issue, consider using the “Inspect Document” function to remove hidden Rows and columns, comments, etc.

Video Tutorial

If you’re someone who learns better by watching and listening, here is a video tutorial that takes you through each step of the process.

This video is a great tool for anyone new to Excel or those who want a quick refresher on unhide rows.

Additional Tips and Insights from the Video

While the video includes the same basic steps as our article, it also provides some additional tips to help you save time and be more efficient in your work. For example, the video suggests using the “Find and Replace” function to search for hidden rows and unhide them in bulk.

Infographic Guide

To help you digest and memorize the key steps, we’ve created an infographic that summarizes the essential steps and shortcuts to unhide rows in Excel.

Infographic guide

Explanation of Each Step and Shortcut

The detailed breakdown of the infographic is as follows:

  • Select the rows around the hidden rows.
  • Right-click on the rows and select “Unhide” from the pop-up menu.
  • Use the “Ctrl + Shift +9” shortcut key to unhide the first row selected, and “Ctrl + Shift +0” to unhide the column.
  • Select all rows and columns: Click on the row and column headers to select the entire spreadsheet.
  • Use the “Find and Replace” function to unhide hidden rows in bulk.

Related Resources

For more helpful Excel tips, check out these additional resources:

FAQ Format

We’ve compiled some commonly asked questions about unhiding rows in Excel.

Why Are Rows Hidden in Excel?

Rows can become hidden in Excel for many reasons. They may have accidentally been hidden by an errant keystroke, or a formula may have hidden them. Hidden rows can also be the result of hidden data, such as comments, that have been filtered out of the spreadsheet.

How Do I Unhide Multiple Rows at Once?

Excel allows you to unhide up to 1,000 rows at a time. Select the rows around the hidden rows, right-click on the rows and select “Unhide.” Repeat this process for any additional rows you want to unhide. If you want to unhide all hidden rows in one go, select the entire sheet by clicking on the arrow in the upper left-hand corner, and then click on “Unhide rows” from the context menu.

What Happens When I Unhide Rows in Excel?

When you unhide rows in Excel, the hidden rows will become visible again, and they will resume their original position in the data set, with all the formulas and data that were included in them before they were hidden.

Can Hidden Rows Affect Calculations in Excel?

Not directly. Hidden Rows do not affect the calculations in Excel. However, the data hidden in those rows may have value. It is always a good practice to have all the data visible for accuracy and transparency.

What Is the Difference Between Hidden and Filtered Rows in Excel?

While hidden rows are entirely invisible and cannot be seen unless they are explicitly unhidden, filtered rows are partially hidden, based on filter criteria. Filtered rows eliminate specific data while keeping other data visible in the worksheet.

Examples and Scenarios

Let’s explore some real-world examples and scenarios of when hidden rows can be a problem in Excel.

Working with Large Datasets

Suppose you are working on a dataset that has tens of thousands of rows, and to make it easier to look at specific data, you hide the non-related rows. Later on, you want to analyze the hidden data, but you find it challenging to locate and unhide it.

The solution is simple: select a range of rows of the same length as the hidden rows, right-click and unhide them. It will automatically unhide all the hidden rows between the selected rows.

Complex Formulas

In some cases, you may hide rows to simplify the view. However, hiding rows can cause problems with complex formulas or data sets that use those rows for calculations, especially in situations such as a pivot table. If the pivot data source contains hidden rows, the PivotTable cannot display data from hidden rows.


Unhiding rows in Excel is an essential skill that can save you a lot of time and frustration. Whether you’re an experienced Excel user or just starting, this guide has all the tools you need to unhide rows with confidence. We hope our step-by-step guide, video tutorial, infographic, FAQ format, and scenarios have provided valuable insights.

Remember to follow our advice and use the resources we’ve provided to ensure you unhide your rows accurately and efficiently.

Webben Editor

Hello! I'm Webben, your guide to intriguing insights about our diverse world. I strive to share knowledge, ignite curiosity, and promote understanding across various fields. Join me on this enlightening journey as we explore and grow together.

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